Annex A – Legislation

• Read more about Annex A – Legislation

Preparing Scotland is underpinned by the principal legislation involved, the Civil Contingencies Act 2004 ("the Act") and the Civil Contingencies Act 2004 (Contingency Planning) (Scotland) Regulations 2005/Civil Contingencies Act 2004 (Contingency Planning) (Scotland) Amendment Regulations 2013 ("the Regulations").

The Contingency Planning (Scotland) Regulations, 2005 require Category 1 responders to consider whether it would be helpful for a number of them to work together and maintain a multi-agency functional plan.

Funding / Cost Recovery

• Read more about Funding / Cost Recovery

Costs for opening and managing the various Centres, particularly where they are opened for a period of time, could be substantial and a process for recording costs (and where possible cost recovery) should be considered at the planning stage.

Communication and the media

• Read more about Communication and the media

Effective communication is a crucial aspect of post-incident response and recovery. Through their communications teams, responders can ensure that those affected and their communities are informed about any existing risks, that they have the knowledge to mitigate them, and that they are kept updated regarding access to whatever support services they require.

Communications is also central in promoting public confidence in the actions taken by responders and other agencies.

Care for People Tasks and Activities following an emergency

• Read more about Care for People Tasks and Activities following an emergency

The Team’s activities should follow the stepped care model described above.

For the purpose of illustrating the Team's activities following an emergency, the examples below are built around response to a catastrophic emergency in one location. However, by basing its response on generic arrangements, the Team will be able to adapt to the particular needs of most emergencies. Resilience partners should acknowledge that the Team's activation may be required for events below the scale of emergency identified by the Civil Contingencies Act.

Delivering Care for People Activities over time

• Read more about Delivering Care for People Activities over time

As part of the planning process Care for People Teams should exercise and prepare for activations.

As part of the preparation process Care for People Teams should consider the diverse and complex needs of individuals and communities affected by emergencies. As the needs are influenced by a variety of factors and may change over time planning should be based on the PFA step change model and incorporated the stages and timeframe in table below.

Coordinating the response and working with other delivery partners

• Read more about Coordinating the response and working with other delivery partners

Single Point of Reference for Preparation and Coordination

The purpose of the Team is to provide a single point of reference for preparation and caring for people affected by emergencies within the affected area. It will care for people before, during and after emergencies by establishing and sustaining formal partnerships to co-ordinate its joint activity. It will ensure that its members own and maintain their arrangements and are fully prepared to respond to emergencies at all times.

The Team will:

Establishing a Care for People Team

• Read more about Establishing a Care for People Team

Multi-agency Team

Preparing Scotland recommends establishing a number of specialist sub-groups to drive forward work in particular areas of emergency planning.

The Care for People Team is a multi-agency functional team that is active at the tactical level in preparation, response and longer-term recovery. It is one of a number of functional groups which should be established at the tactical level (for example, a Public Communications Group and a Scientific and Technical Advice Cell).

Range of Incidents and those affected

• Read more about Range of Incidents and those affected

In order to develop effective plans Care for People Teams should identify the range of incident to prepare for and the range of people likely to be affected.

Range of Incidents

Care for People arrangements should follow the Integrated Emergency Management Principles outlined in the Preparing Scotland suite of guidance and focus on consequences not causes.

Care for people affected by emergencies

• Read more about Care for people affected by emergencies

Checklist for Senior Managers Responsible for Caring for People

If an emergency was to happen today:

4 Promoting Business Resilience

• Read more about 4 Promoting Business Resilience

Local authorities are required to take appropriate steps to provide advice and assistance to businesses and other organisations about the continuance of their activities¹⁹, including organisations within the commercial and voluntary sectors in their areas. Although this duty is placed uniquely on local authorities, other Category 1 responders are required to cooperate with them in their delivery of this duty.