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Annexes

Annexes

Annex 1 Outline description of potential sub-groups active in recovery

Community Recovery/Liaison

Purpose

Membership

Role

To canvas community concerns, feelings and initiatives and assist in informing the wider community of actions proposed. Assist in impact assessment of affected community.

  • Lead: local authority
  • appropriate RP representatives
  • local authority members
  • community council representatives
  • residents associations
  • tenants associations
  • local schools
  • local businesses
  • community health, safety, planning networks
  • community groups (including religious/faith groups and voluntary organisations).
  • Canvas community concerns, feelings and initiatives and bring these to the attention of the RP
  • assist in informing the wider community of proposals for recovery;
  • engage the community in the recovery process
  • consider the community's interests in the context of overall recovery aims and objectives, including the choice between 'normalisation' and 'regeneration'.

Care for People

Purpose

Membership

Role

  • To co-ordinate the provision of full range of practical, and personal, assistance and support for those directly or indirectly affected by the emergency.
  • Enable the community easy access to the required support/assistance.
  • Bring together all agencies with a role in caring for people.
  • Lead: local authority
  • local authority services (e.g. social care, children, adults and housing services)
  • health services (e.g. primary care, mental health services)
  • police (family liaison co-ordinators)
  • utilities
  • transport operators and their care teams
  • occupational health and staff welfare
  • voluntary organisations
  • faith communities
  • other organisations with a role in caring for people (e.g. housing associations
  • private/commercial carers.
  • Advise and inform the decisions of the RP
  • implement the RP’s strategies by co- ordinating its members’ activities and integrating them with other functions’ activities
  • deliver services through its members’ staff working at an operational level.

Environment and Infrastructure

Purpose

Membership

Role

Use expertise (and monitoring data) to give viable options for clean-up, repair and replacement. Liaise closely with stakeholders.

  • Lead: local authority
  • Local authority and its service specialists
  • Scottish Government
  • site owners and insurers
  • health and safety advisors
  • SEPA
  • Maritime and Coastguard Agency for pollution response and environmental clean-up
  • scientific specialists including (if necessary) the Government Decontamination Service
  • regulators
  • food and water supply specialists
  • public utilities
  • community representatives.
  • Develop a preferred remediation strategy for approval by the RP to cover cleaning, repair, replacement or regeneration of the physical infrastructure and clean-up of the natural environment to an agreed state
  • review integrity of key assets and prepare strategy for reinstatement where required
  • to implement the RP’s strategy.

Public communications Group

Purpose

Membership

Role

  • To develop an audience based communications strategy based on RP recovery strategy(ies) as an extension of the work of public communication in the immediate response
  • Ensure that the public and media are fully informed and consulted
  • Advise and inform the communications output of all other sub-groups
  • Address local, regional and national communication issues
  • Allow communities to make informed decisions.
  • Lead: subject to local arrangements
  • communications practitioners from all local responders (press officers, webmasters, direct communications and marketing, and internal and stakeholder communications, etc.)
  • Advise and inform the discussions of the RP
  • prepare strategic advice on public communications
  • identify key groups and individuals affected by emergency, response and recovery
  • develop a co-ordinated communication plan
  • prepare joint messages/statements;
  • establish communication facilities
  • manage the media relations process.

Scientific and Technical Advice

Purpose

Membership

Role

To co-ordinate and provide specialist scientific and technical advice including on public health and the environment.

  • Lead: NHS Board - director of public health or consultant in public health medicine
  • local authority - senior environmental health representative
  • fire and rescue service - HAZMAT officer, or scientific adviser if available locally
  • lead responder - liaison officer (usually from the police)
  • media and communications officer;
  • Health Protection Scotland - consultant
  • SEPA - liaison representative.
  • Advise and inform the discussions of the RP by providing authoritative information and advice on the risk assessment of health and environmental hazards
  • co-ordinate with all the relevant specialist advisers through a single group
  • provide agreed recommendations on risk management action
  • provide co-ordinated risk communication messages
  • confine the main discussion on such issues within the STAC itself (rather than at the main co-ordinating group meetings).

Finance and Legal

Purpose

Membership

Role

To assess the financial and legal implications of the emergency and provide advice to the RP, its partners and those affected.

  • Lead: local authority
  • senior finance and legal officers from RP partnership and other organisations involved.
  • Advise and inform the discussions of the RP
  • explore different streams for financial aid
  • seek authority to incur expenditure
  • monitor all recovery expenditure and report to RP on allocation and recovery
  • consider any litigation, criminal, or public inquiry issues
  • provide advice and guidance on the establishment and management of disaster funds and trusts.

Business and Economic Recovery

Purpose

Membership

Role

  • Assess the economic implications for the affected area and provide assistance
  • Enable businesses affected by the emergency to resume trading as soon as possible.
  • Lead: local authority
  • SG Directorates (as appropriate)
  • UK Government Departments (as appropriate)
  • Local business forums / networks
  • Chambers of Commerce
  • Learning and Skills Council
  • local tourist board
  • trades unions
  • trade associations / retail forums
  • Association of British Insurers
  • other agencies as required, e.g. National Trust, National Farmers Union, etc.
  • local economic partnership representatives.
  • Advise and inform the discussions of the RP by devising an economic recovery strategy that takes account of any longer term strategic regeneration and economic development opportunities in the affected area
  • support affected businesses
  • engage with those able to provide grants and financial support for recovery/regeneration.

ANNEX 2 - The Role of Elected Representatives in recovery

Throughout the emergency, elected representatives will need to be aware of the impacts on the community and their normal role in the effective management of service provision. Their role will have an increased salience as:

  • A focus for community concerns
  • The public face of their organisation at the local level
  • Identifying problems and vulnerabilities of their community that may require priority attention and feeding them back to the relevant recovery group
  • Explaining the reasons for decisions taken in dealing with recovery
  • A knowledge of local personalities and resources
  • Encouragement and support to recovery teams working within their community
  • Enhancing local community liaison and engagement
  • Visiting people affected to be a listening ear and to give them reassurance
  • Consider, at an early stage, recommendations from the RP on the strategic choice between 'normalisation' and 'regeneration' of the affected area
  • Assisting with public communications in close liaison with the public communications group
  • Assisting with VIP visits
  • Liaising with other elected representatives (MPs/MEPs/other local authorities’ representatives, etc.)
  • Assisting (and possibly chairing) debrief sessions with the community
  • Revising business plans and strategies to take account of changed circumstances

There may also be occasions where the standing of an elected representative in the community leads to them being asked to assume responsibilities that lie beyond their formal role, for example, being formally involved with the management of trust funds.

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