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PROVIDING PUBLIC HEALTH, ENVIRONMENTAL, SCIENTIFIC AND TECHNICAL ADVICE TO STRATEGIC COORDINATING GROUPS IN SCOTLAND

December 2012

Appendices

Appendices

Appendix A Action Card Page

STAC Core membership

1 STAC CHAIR
2 DEPUTY STAC CHAIR
3 LOCAL AUTHORITY – ENVIRONMENTAL HEALTH OFFICER
4 FIRE AND RESCUE HAZMAT OFFICER or SCIENTIFIC ADVISER
5 HPS CONSULTANT1
6 SEPA LIAISON REPRESENTATIVE1

Liaison and communications officers, as appropriate:

7 POLICE LIAISON OFFICER
8 FIRE AND RESCUE SERVICE LIAISON OFFICER
9 SCOTTISH AMBULANCE SERVICE LIAISON OFFICER
10 COMMUNICATIONS OFFICER

STAC support team members

11 STAC SUPPORT TEAM MANAGER
12 STAFF OFFICER/EMERGENCY PLANNING ADVISER
13 STAC SUPPORT TEAM – MINUTE TAKER
14 STAC SUPPORT TEAM – ADMIN OFFICER
15 STAC SUPPORT TEAM – LOGGING OFFICER

Additional STAC members

16 SCOTTISH GOVERNMENT RURAL AFFAIRS AND ENVIRONMENT DIRECTORATES
17 FOOD STANDARDS AGENCY
18 SCOTTISH WATER
19 NPIS2 CLINICAL TOXICOLOGIST
20 NHS MICROBIOLOGIST/VIROLOGIST
21 NHS RADIATION PROTECTION ADVISER/HPA CRCE3 RADIATION

PROTECTION ADVISER

22 METEOROLOGICAL ADVISER (MET OFFICE)
23 ANIMAL HEALTH and VETERINARY LABORATORIES AGENCY VET

(Core member if incident has a significant impact on animal welfare)

Specialist advisers – CT/CBRNE emergencies

24 Defence Science & Technology Laboratory (Dstl) SCIENTIFIC ADVISER
25 Atomic Weapons Establishment (AWE) SCIENTIFIC ADVISER


1 Attends only Primary STAC when multiple STACs in operaton

2 National Poisons Information Service

3 Health Protection Agency – Centre for Radiation, Chemical and Environmental Hazards


 

STAC CHAIR Action Card 1

Role

Tprovide leadership, tdirect and chair STAC meetings and tact as the coordinator of advice tthe main coordinating group, e.g. SCG.

Immediate Actions for STAC chair

  • Establish STAC chair authority
  • Nominate STAC Deputy chair and consider requirement for 2nd deputy (3rd CPHM)
  • Consider STAC membership and call in other members as required
  • Request additional support via the Police from Dstl/AWE/HPA CRCE if required
  • Brief STAC on ground rules and SCC/STAC organisational arrangements
  • Deliver “STAC Initial Briefing” (Appendix G)
  • Brief team members on roles and responsibilities including the STAC Support Team
  • Limit STAC meetings tessential members
  • Use the model STAC meeting agendas (Appendices F & H), emphasise timelines of action
  • Agree with STAC members on critical issues for action by STAC members and for action via the SCG
  • Carry out a ‘Health Risk Analysis’ (See Appendix I) covering:
    • Risk Assessment
    • Risk Management
    • Risk Communication
  • Agree action required based on the above analysis
  • Request any additional information on nature/extent/severity of hazard for updating the risk assessment
  • Delegate tasks tSTAC members
  • Agree whwill link with the SCG and any sub-groups
  • Ensure that a STAC Decision and rolling Action List are maintained (e.g. use whiteboard) (see Appendix M)
  • Record all major decisions and the reasons for those decisions including decisions not tact
  • Manage group dynamics and performance stages: Forming, Norming, Storming, Performing, Adjourning
  • Minimise discussion time at STAC meetings by advising members tdiscuss and formulate options off-table
  • Note lessons as emergency progresses for debriefing and subsequent evaluation
  • Ensure smooth handover briefings between chairs and remind other members tdlikewise
Additional responsibilities when functioning as Primary STAC chair
  • Liaise with chairs of all active STACs
  • Convene meetings of chairs of active STACs
  • Ensure coordination of information with active STACs

DEPUTY STAC CHAIR Action Card 2

Role

Tdeputise for and assist the STAC chair.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings
  • Support the STAC chair in discharging their role
  • Keep a log of activities and decisions (see Appendix N)
  • Deputise for STAC chair as required
  • Coordinate the “Health Risk Analysis” (see Appendix I). Specifically:
    • Assess the information requirements for the hazard assessment, and any other additional investigations required tgather information
    • Identify the options available for risk management
    • Identify the key issues for inclusion in advice and in risk communication messages

LOCAL AUTHORITY –ENVIRONMENTAL HEALTH OFFICER Action Card 3

Role

Tprovide expert local authority environmental health advice tthe STAC.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings
  • Provide expert environmental health advice tthe STAC
  • Assist with the “Health Risk Analysis” as required
  • Liaise as required with local authority colleagues tobtain relevant information and advice
  • Liaise with parent organisation tagree suitable staff continuity arrangements
  • Keep a log of activities and decisions (see Appendix N)

FIRE AND RESCUE HAZMAT OFFICER or SCIENTIFIC ADVISER Action Card 4

Role

The Fire and Rescue Service will provide a HAZMAT Officer or Scientific Adviser tprovide information.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings
  • Provide preliminary identification of hazardous material(s) involved
  • Seek information on the risks posed by these materials tthe health and safety of responding personnel, the general public and the environment
  • Liaise with parent organisation tagree suitable staff continuity arrangements
  • Keep a log of activities and decisions (see Appendix N)

HPS CONSULTANT Action Card 5

Role

Tprovide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) on health protection aspects of emergency management and specialist public health advice on microbiological, chemical or other environmental hazards.

  • Agree the need for physical attendance/advice by telephone
  • Attend briefings and STAC meetings if required
  • Provide expert advice and support tSTAC (Primary STAC only in multi-SCG incidents)
  • Assist in ensuring the overall management of the health protection response in particular the “Health Risk Analysis” at Appendix I, and
  • Quality assurance of advice provided
  • Assist in ensuring adequate health protection staffing availability tmaintain STAC capability
  • Liaise with other NHS Boards and SG Health Directorates as required
  • Liaise with HPS colleagues as required
  • Liaise with NPIS Clinical Toxicology Advisers if required for chemical emergencies
  • Liaise with HPA specialist Microbiology Advisers if required for microbiological emergencies
  • Liaise with HPA Radiology Advisers (Centre for radiation, Chemical and Environmental Hazards, Glasgow) if required for radiological emergencies
  • Liaise with other specialist sources of advice, e.g. Dstl, AWE
  • Liaise with specialist emergency response support at HPA if required
  • Liaise with parent organisation tagree continuity of support and HPS staff rotation
  • Keep a log of activities and decisions (see Appendix N)

SEPA LIAISON REPRESENTATIVE Action Card 6

Role

Tprovide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) regarding the risk associated with environmental contamination, including watercourses and water bodies.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide expert environmental risk assessment advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

POLICE LIAISON OFFICER Action Card 7

Role

The police will provide a liaison officer whwill alsbe responsible for ensuring clear lines of communication with other police groupings.

  • Advise/assist with establishment of STAC facilities in liaison with STAC Support Team Manager
  • For CBRNE emergencies ensure that STAC is kept advised of police activities
  • Keep a log of activities and decisions (see Appendix N)
  • Liaise with police colleagues tagree support staff continuity

FIRE AND RESCUE SERVICE LIAISON OFFICER Action Card 8

Role

The Fire and Rescue Service will provide a liaison officer trepresent them in STAC, liaise with and provide information ttheir organisation.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings
  • Provide link tTechnical Support Unit/Scientific Advisers working for FRS
  • Provide advice on shelter and evacuation issues from fire service perspective
  • Liaise with parent organisation tagree suitable staff continuity arrangements
  • Keep a log of activities and decisions (see Appendix N)

SCOTTISH AMBULANCE SERVICE LIAISON OFFICER Action Card 9

Role

Scottish Ambulance Service will provide a liaison officer trepresent them in STAC, liaise with and provide information ttheir organisation.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Represent parent organisation/agency, liaising with and providing information town organisation/agency
  • Liaise with parent organisation tagree suitable reliefs and change-over times
  • Keep a log of activities and decisions (see Appendix N)

COMMUNICATIONS OFFICER Action Card 10

Role

Provide advice tthe STAC chair on all aspects of communications and act as liaison between the STAC and the SCG Public Communications Group.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Liaise with and attend meetings of the Public Communications Group (PCG)
  • Input tpreparing media releases in the PCG
  • Liaise with STAC
  • Undertake specific tasks/roles as determined by the chair of STAC
  • Liaise with communications teams at STAC member agencies
  • Liaise with the Scottish Government on communications if relevant, communicating any information on tthe PCG
  • Keep a log of activities and decisions (see Appendix N)

STAC SUPPORT TEAM MANAGER Action Card 11

Role

Manages the STAC room and facilities and ensures that appropriate support is provided tSTAC. Ideally should be someone of senior grade with control room experience, as nominated by STAC chair.

  • Take responsibility for ensuring that the STAC room is set-up promptly
  • Agree location of STAC facilities including connections [computers, fax machines, printers, telephones, etc] and display a list of these for group members [e.g. on whiteboard]
  • Ensure all members have name badges
  • Oversee the functioning of the STAC room and supervise distribution of support team workloads
  • Ensure main routes of communication [phones, pagers, mailboxes, etc] are agreed and established, including protocols for managing incoming calls
  • Ensure that all email, telephone calls, messages, enquiries and actions are logged
  • Maintain a list of all staff present and the organisations that they represent
  • Ensure the set up and maintenance of an events log from time of alert onwards
  • Ensure that all internal and external contact details are listed on a whiteboard or flip chart, especially those of the other emergency coordination rooms
  • Ensure recording of proceedings of STAC meetings, in liaison with chair
  • Ensure that a STAC Decision and Advice Log are established and that all major decisions are recorded, including the reasons for those decisions (see Appendix M)
  • Set up a system for communicating significant decisions tother members of the team (“focus board” on whiteboard, or flipchart) and delegate STAC Admin Officer tmaintain this
  • In liaison with the STAC chair/deputy/members ensure continuity of representation on STAC consistent with allowing shift changes of personnel (See Appendix E)
  • Ensure there is an adequate administrative resource tmaintain support tthe team, including backup for yourself as STAC Support Team Manager
  • Arrange provision of food and drink
  • Ensure all members of team are maintaining personal logs and recording incoming and outgoing communications

STAFF OFFICER/EMERGENCY PLANNING ADVISER Action Card 12

Role

Provide advice tthe STAC chair on the role and remit of the STAC within the strategic or other main coordination centre.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Advise the chair on what is within and out with the scope of STAC
  • Ideally be someone familiar with emergency planning concepts and the multi-agency approach
  • Support the STAC chair on procedural matters
  • Keep a log of activities and decisions (see Appendix N)

STAC SUPPORT TEAM – MINUTE TAKER Action Card 13

Role

Provide dedicated minute taking within the STAC. The role holder should be experienced in the production of minutes and should not be given any other tasks.

  • Proceed tStrategic or main Coordination Centre and report tSTAC Support Team Manager
  • Take minutes and actions of STAC meetings
  • Produce and agree minutes with STAC chair/Deputy
  • Issue minutes tSTAC members when agreed

STAC SUPPORT TEAM – ADMIN OFFICER Action Card 14

Role

Send and receive STAC messages by telephone, fax and e-mail, etc.

  • Proceed tStrategic or main Coordination Centre and report tSTAC Support Team Manager
  • Undertake specific tasks/roles as determined by the Support Team Manager including:
    • Maintaining “focus board” of key events, decisions and activities within STAC
    • Maintaining contact number list on white boards
    • Faxing and receiving documents
    • Making and receiving telephone calls
    • Keeping a log of messages received/sent (See Appendix O)
    • Other general admin/clerical tasks

STAC SUPPORT TEAM – LOGGING OFFICER Action Card 15

Role

Provide administrative and clerical support tthe STAC.

  • Proceed tStrategic or main Coordination Centre and report tSTAC Support Team Manager
  • Undertake specific tasks/roles as determined by the Support Team Manager including:
    • Maintaining logs (see Appendices L & M)
    • Typing and photocopying
    • Delivering messages/documents within the building
    • Other general admin/clerical tasks

SCOTTISH GOVERNMENT DIRECTORATE FOR AGRICULTURE, FOOD & RURAL COMMUNITIES Action Card 16

Role (if required by the nature of the incident)

Tprovide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) relating tthe risks associated with pollution in the environment, including from contaminated fish.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) on the risk thealth from pollution in the environment, including from contaminated fish
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

FOOD STANDARDS AGENCY Action Card 17

Role (if required by the nature of the incident)

Tprovide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) relating tthe risk thealth from contamination of the food supply.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) relating trisks thealth from the food supply
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

SCOTTISH WATER Action Card 18

Role (if required by the nature of the incident)

Tprovide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) concerning the risks of contamination of the water supply.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) concerning water quality issues
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

NPIS CLINICAL TOXICOLOGIST Action Card 19

Role (if required by the nature of the incident)

Tprovide clinical toxicological advice tthe STAC (Primary STAC only in multi-SCG incidents) on the health consequences of exposure tchemicals, poisons or deliberate release agents.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide clinical toxicological advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

NHS MICROBIOLOGIST/VIROLOGIST Action Card 20

Role (if required by the nature of the incident)

Tprovide expert microbiological/virological advice tthe STAC on the health consequences of exposure tmicrobiological/virological agents.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend team briefings and STAC meetings if requested
  • Provide expert microbiological/virological advice tthe STAC
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

NHS RADIATION PROTECTION ADVISER/HPA CRCE RADIATION PROTECTION ADVISER Action Card 21

Role (if required by the nature of the incident)

Tprovide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) relating tthe risk thealth from a radiation source or radioactive contamination.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Provide expert radiation advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Liaise with colleagues in NHS/HPA CRCE
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

METEOROLOGICAL ADVISER (MET OFFICE) Action Card 22

Role (if required by the nature of the incident)

Tprovide expert technical advice tthe STAC (Primary STAC only in multi-SCG incidents) relating tthe dispersal of airborne plumes in the event of a chemical, biological, radiological or nuclear emergency, or any emergency where meteorological conditions will impact on response or recovery (e.g. extreme weather such as high winds, heavy snow or rain).

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide meteorological information and advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Provide expert plume dispersal advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

ANIMAL HEALTH and VETERINARY LABORATORIES AGENCY Action Card 23

Role (if required by the nature of the incident)

Tprovide expert technical advice tthe STAC (Primary STAC only in multi-SCG incidents) relating tthe risk thealth from contamination of the food supply or other animal health and welfare related issues.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
  • Attend STAC meetings if requested
  • Provide expert chemical or biological technical advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

DEFENCE SCIENCE & TECHNOLOGY LABORATORY Action Card 24 (Dstl) SCIENTIFIC ADVISER

Role (if required by the nature of the incident)

Tprovide expert technical advice tthe STAC (Primary STAC only in multi-SCG incidents) in the event of a chemical or biological emergency relating tthe risk thealth.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
    • Note – the Dstl Scientific Adviser may alsbe asked tprovide technical scientific advice direct tPolice Strategic Command
  • Attend STAC meetings if requested
  • Provide expert advice tthe STAC (Primary STAC only in multi-SCG incidents) relating trisks tanimal health and welfare and options for mitigation
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Atomic Weapons Establishment SCIENTIFIC ADVISER Action Card 25

Role (if required by the nature of the incident)

Tprovide expert technical advice tthe STAC (Primary STAC only in multi-SCG incidents) in the event of a radiation or nuclear emergency relating tthe risk thealth.

  • Proceed tStrategic or main Coordination Centre and report tthe STAC chair
    • Note – the AWE Scientific Adviser may alsbe asked tprovide technical scientific advice direct tPolice Strategic Command
  • Attend STAC meetings if requested
  • Provide expert radiation and nuclear advice tthe STAC (Primary STAC only in multi-SCG incidents)
  • Liaise with parent organisation tagree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

 

APPENDIX B INITIAL INFORMATION GATHERING FORM

‘CHALET’ is an Emergency Services acronym used tsupport first reports from the scene of an emergency.

Whcalled you:

Name:

Position:

Organisation:

Telephone:

Fax:

Mobile phone:

Email:

Date notified:

Time notified:

 

Casualties

Hazards

Access

Location

Emergency services present

Type of emergency

(You may alswish tattempt tgather more detailed information using the table at Appendix P).

APPENDIX C INITIAL CONTACT NUMBERS FOR MEMBERS OF THE STAC

Please refer tyour local SCG Emergency Plan/Contacts Directory for further contact information.

ORGANISATION

DESIGNATION

CONTACT DETAILS

Working Hours

Out of Hours

 

Director of Public Health

   

CPHM

   
 

Director of Public Health

   

CPHM

     
 

Director of Public Health

   

CPHM

   

Health Protection

Scotland

On-call Consultant

0141 300 1100

0141 211 3600
(ask for HPS on-call consultant)

Local Authority

Environmental Health

Senior Environmental

Health Officer

   

Scottish Environment

Protection Agency

Liaison Officer

     

Fire and Rescue

Service

HAZMAT Officer or

Scientific Adviser

   

Police

Liaison Officer

   

Scottish Ambulance

Service

Liaison Officer

   
     

etc

   
       
       

TBE COMPLETED LOCALLY

Please refer tyour local SCG Emergency Plan/Contacts Directory for further contact information.

APPENDIX D BLANK TABLE TRECORD STAC CONTACT DETAILS when STAC has been convened.

Name

STAC Role

Parent Organisation and Office Number

Mobile/ Pager

Email

Overnight Contact Detail

           
           
           
           
           
           
           
           
           
           

APPENDIX E STAC TEAM ROTA

SHIFT 1

Shift start time:

          

End time:

          

Role

 

Name

STAC chair

NHS Board

 

Deputy STAC chair

   

2nd Deputy

   

Support Team Manager

   

Admin 1 (Minute Taker)

   

Admin 2 (Admin Officer)

   

Admin 3 (Logging Support)

   

Communications Officer

   

HPS

HPS

 

SEPA

SEPA

 

Scottish Ambulance Service

Scottish Ambulance Service

 

Lead Responder Liaison Officer

   

Others

   

SHIFT 2

Shift start time:

 

End time:

 

Role

 

Name

STAC chair

NHS Board

 

Deputy STAC chair

   

2nd Deputy

   

Support Team Manager

   

Admin 1 (Minute Taker)

   

Admin 2 (Admin Officer)

   

Admin 3 (Logging Support)

   

Communications Officer

   

HPS

HPS

 

SEPA

SEPA

 

Scottish Ambulance Service

Scottish Ambulance Service

 

Lead Responder Liaison Officer

   

Others

   

SHIFT 3

Shift start time:

 

End time:

 

Role

 

Name

STAC chair

NHS Board

 

Deputy STAC chair

   

2nd Deputy

   

Support Team Manager

   

Admin 1 (Minute Taker)

   

Admin 2 (Admin Officer)

   

Admin 3 (Logging Support)

   

Communications Officer

   

HPS

HPS

 

SEPA

SEPA

 

Scottish Ambulance Service

Scottish Ambulance Service

 

Lead Responder Liaison Officer

   

Others

   

APPENDIX F AGENDA FOR FIRST STAC MEETING

(Meeting should be maximum 30 minutes)

  1. Introductions and apologies
  2. STAC Members’ Introductory Briefing (refer tAppendix G)
    1. Check membership – assess need for additional agency representation
    2. Outline organisational context
      • Role of SCG and STAC
      • Role of STAC chair
      • Role of STAC Members
    3. Describe STAC/SCG operational procedures
      • Ground rules for STAC
      • Main tasks – Health Risk Analysis (RA, RM, RC)
      • STAC/SCG Procedures
      • Minutes/action tasks
      • Communications logging
      • Personal logging
      • Handover and personnel change-over procedure
  3. Current emergency situation and any action taken tdate (e.g. sheltering/evacuation) (CHALETS acronym, See Appendix B and Appendix P)
  4. Initial Risk Analysis (refer tAppendix I)
  5. Review any other outstanding issues from members
  6. Agree items for action and allocate tasks
  7. Remind membership of timescales, shift requirements, role of STAC Support Team Manager, practical arrangements, consider primary or secondary STACs
  8. Shift hand-over arrangements
  9. Agree times when STAC will reconvene
  10. AOCB

APPENDIX G STAC MEMBERS’ INTRODUCTORY BRIEFING THE CHAIR OF STAC SHOULD:

  1. Carry out this briefing at the first STAC meeting and repeat for new STAC members as required.
  2. Explain roles of SCG, STAC (primary or secondary in multiple SCG incidents) and STAC chair.
  3. Explain ground rules, main functions and tasks (see below). Distribute paper copies of Ground Rules (this page) tall STAC members.
  4. Advise STAC members that they may make brief contact with family members if desired but that they MUST NOT discuss details and specifics of where they are and for what purpose.
  5. Address roster arrangements. Identify early on the resilience arrangements for all agencies thave staff rotate through the STAC. All members tcontact their own agency tarrange rota cover.

STAC GROUND RULES

  • Recognise the authority of the STAC chair and respect the role of chair as coordinator of advice tthe SCG or main coordinating group
  • Respect the role of STAC as a team with task orientation
  • Understand own role and responsibilities and those of others
  • Only key STAC members are invited tattend STAC meetings
  • Meetings tbe time-limited and follow-up action taken off-table
  • Any decisions and options formulated off-table should be reported back
  • Members ttake responsibility for advice they give and use best available evidence base
  • All communications and decisions tbe logged and details recorded
  • Members encouraged tcontribute but keep contributions relevant and concise
  • Consensus is preferred but unanimous agreement may not always be possible – chair has final discretion on advice
  • Any conflicts of interest/organisational problems tbe declared tthe STAC chair
  • Nunauthorised external communication of advice or STAC proceedings

APPENDIX H AGENDA FOR SUBSEQUENT STAC MEETINGS (Meetings should be maximum 30 minutes)

  1. Introductions and apologies
    1. Review introduction for new members and reminder of STAC role and organisational procedures
    2. Review minutes and action from previous meeting
  2. Situation update and feedback from SCG meetings
    • Actions taken tlimit hazard/protect public health
  3. Review Health Risk Analysis and agree updated advice
    • Risk Assessment
    • Risk Management options
    • Risk Communication messages
  4. Review any other outstanding issues from members
  5. Agree items for action and allocate tasks
  6. Shift hand-over arrangements
  7. Agree time when STAC will next convene
  8. AOCB

APPENDIX I HEALTH RISK ANALYSIS

A key STAC function is tconduct an assessment of the risk tpublic health associated with the emergency, tdecide on advice regarding options for managing the risks and tagree on advice tbe given out. Details of the steps in Health Risk Analysis are provided below.

Health Risk Analysis incorporates:

  • Risk Assessment (RA)
  • Risk Management (RM) and
  • Risk Communication (RC)

Risk Assessment

  • Identify and collate information on the nature, scope and scale of the threat or hazard (see Appendices B & P).
  • Consider the information on the hazard and the expert advice required.
  • Assess the actual or potential risks thealth associated with exposure tthe threat or hazard.
  • Formulate conclusions and provide advice tthe police commander/SCG chair on the health impact of the emergency.
  • Agree and advise on any additional information required for ongoing dynamic risk assessment (e.g. air quality or other environmental monitoring/analysis, plume modelling).

Risk Management

Consider options for urgent control measures:

  • Tprevent primary exposure of the public:
    • Sheltering
    • Evacuation
    • Action of water/food supplies
  • Tprevent ongoing exposure of casualties:
    • Decontamination
  • Tminimise health impact of exposure:
    • Prophylaxis treatment
    • Personal Protective Equipment
    • Advice on delayed health effects

Risk Communication

  • Agree with the police commander/SCG chair, advice on the health aspects of the emergency tbe provided:
    • Tthe public (via media etc)
    • Tthe NHS
      • Hospital services
      • Primary care/NHS24
      • Scottish Ambulance Service
      • NHS Board Management
    • Tother agencies
      • Local Authority departments (Education, Social Work etc).

APPENDIX J LIST OF EQUIPMENT/STATIONERY IN STAC STORE AT

Building:

Location:

TBE COMPLETED LOCALLY

(list here all relevant equipment held)

  • Bulk copies of STAC paperwork and templates (as per these appendices)
  • etc
  • etc

APPENDIX K SUGGESTED LIST OF PERSONAL EQUIPMENT:

  • PhotID Card
  • Overnight bag/change of clothes/wash bag
  • Laptop and mains charger
  • CD/USB drive containing relevant plans and information
  • Portable printer
  • Mobile phone and charger
  • Dictaphone

TBE COMPLETED LOCALLY

APPENDIX L

STAC

Date:

 

Page:

LOG SHEET

Time:

 

Location:

 

Time

Action by (who)

Details

Completed?

       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       

APPENDIX M STAC – DECISION LOG

TIME:

DATE:

NAME:

RECORDED BY:

PROBLEM:

OPTIONS:

A:

B:

C:

D:

OUTCOME/ACTIONS:

 

 

 

RATIONALE:

 

 

 

SIGNATURE:

 

 

 

APPENDIX N

Please photocopy as necessary

STAC

Date:

 

Page:

PERSONAL LOG

Time:

 

Emergency:

 

Time

Narrative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX TELEPHONE/MESSAGE LOG SHEET

Date:

 

Time:

 

Call received by:

     

Caller Information

Name:

 

Phone No.:

 

Location:

 

Message for:

 

Message:

 

 

 

 

 

 

 

 

Action Taken:

 

 

 

 

 

 

 

 

Initials:

 

Time:

 

APPENDIX P DETAILED EMERGENCY REPORT FORM (7 pages)

Date: Form completed by: STAC chair/Alternate

Time:

1. INFORMANT:

Surname:

Forename:

Position:

Organisation:

Contact address:

Telephone:

Fax:

Mobile phone:

Email:

Date notified:

Time notified:

2. INITIAL INFORMATION GATHERING:

Nature of emergency:

 

 

 

 

 

 

Date of emergency:

Time of emergency: 24 hours

Is the emergency: contained/continuing?
(delete as applicable)

If contained, how long did the emergency last?

Is the media involved? YES/N
(delete as applicable)

If yes, give details:

 

 

 

 

3. LOCATION OF EMERGENCY:

Building: Road/Street:

Town:

Post Code:

Board Area:

Council Area:

Site Tel No:

Site Fax No:

Other locating information if exact address unknown:

 

 

 

 

TYPE OF EMERGENCY:

☐ Chemical GtSection 4

☐ Radiation GtSection 5

☐ Fire GtSection 6

Otherwise, gtSection 7

4. EMERGENCY INVOLVING CHEMICALS (SOLID, LIQUID OR GAS). CHEMICAL SUBSTANCES INVOLVED:

(For additional substances uses additional sheets – section 9)

Substance 1

Confirmed: ☐ Suspected: ☐

Name:

CAS No. (if known):

ID No. (if known):

Manufacturer:

Amount (kg):

Is chemical affecting:

Air      Physical state:

Water      Physical state:

Food       Physical state:

Soil       Physical state:

Other      Physical state:

Toxicology been requested? YES/N (delete as applicable)

Verbal information obtained ☐

Faxed information obtained ☐

Has ‘area at risk’ information been requested from CHEMET (by police or fire services)? YES/N (delete as applicable)

What decontamination facilities are available?

Has advice on sheltering/evacuation been given tpublic? Yes No

If yes, give detail:

 

Has biological sampling been considered?

Has environmental sampling been considered?

Further chemical substances involved:

Substance 2

Confirmed: ☐

Suspected:☐

Name:

CAS No. (if known):

ID No.(if known):

Manufacturer:

Amount (kg):

Is chemical affecting:

Air      Physical state:

Water      Physical state:

Food      Physical state:

Soil      Physical state:

Other      Physical state:

Toxicology been requested? YES/N (delete as applicable)

Verbal information obtained ☐

Faxed information obtained ☐

Gtsection 7

5. FOR EMERGENCY INVOLVING RADIATION

Substance

Confirmed: ☐ Suspected: ☐

Name:

Are emergency reference levels exceeded?

Police being assisted by NAIR Scheme?

Monitoring facilities available at emergency site?

What decontamination facilities are available?

Have radioactivity levels been measured?

Give details:-

Has advice on sheltering/evacuation been given tpublic? Yes No

If yes, give detail:

Has environmental sampling been considered?

GtSection 7

6. FOR EMERGENCY INVOLVING FIRE

Nature of fire/building

Bulk chemicals stored in or near the building? Yes☐ No☐

If yes – identify chemicals using Section 4.

Does the building material contain asbestos? Yes☐ No☐

Has ‘area at risk’ information been requested from CHEMET (by police or fire services?) Yes☐ No☐

7. HEALTH IMPACT:

Are there any fatalities? N ☐ Yes ☐ If yes, how many?

Are there any casualties? N ☐ Yes ☐ If yes, how many?

What are the main health effects being reported?

Is the Ambulance Service involved? Yes ☐ N ☐

Which hospitals are involved?

What population is at risk?

Number exposed:

Number with symptoms:

Number attending GPs:

Number attending A&E:

Number admitted thospital:

8. MANAGEMENT OF EMERGENCY TDATE:

Police Fire Service

Emergency services on scene?

Ambulance Coastguard

What control/containment measures have been taken?

What is the status of the emergency and what levels of command have been initiated?

What are the communication systems in place and the contact points with non-health service organisations?

9. ACTIONS

Have you been asked tcarry out any actions?

Have you requested any actions tbe taken?

 

 

 

 

© Crown copyright 2012

You may re-use this information (excluding logos and images) free of charge in any format or medium, under the terms of the Open Government Licence. Tview this licence, visit http://www.nationalarchives.gov.uk/doc/open-government-licence/ or e-mail: psi@nationalarchives.gsi.gov.uk.

Where we have identified any third party copyright information you will need tobtain permission from the copyright holders concerned.

First published by the Scottish Government, December 2012

ISBN: 978-1-78256-324-2 (web only)

eBook first published by the Scottish Government, December 2012

ISBN: 978-1-78256-326-6 (ePub)

Kindle eBook first published by the Scottish Government, December 2012

ISBN: 978-1-78256-325-9 (Mobi)

The Scottish Government St Andrew’s House Edinburgh

EH1 3DG

Produced for the Scottish Government by APS Group Scotland

DPPAS13756 (12/12)

Published by the Scottish Government, December 2012

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